MAIN PURPOSE:
The main purpose of the Organisational Development Co-ordinator is to support the administrative functions related to responding to tenders and organisational opportunities within the organisational development team. This role, which will report directly to the Head of Organisational Development, involves identifying, administrating, scheduling and timetabling bid responses, proposals and opportunity responses, as well as asking for and coordinating information from colleagues to ensure timely and accurate submissions. The coordinator will also be responsible for managing communication with stakeholders within the organisation , maintaining records, and monitoring the progress of various initiatives to align with Everyone Health’s growth and development related goals and objectives.
SUMMARY OF RESPONSIBILITIES AND DUTIES
Working to the direction of the Head of Organisational Development:
- To monitor all email accounts related to organisational and business development and effectively direct any questions or enquiries, providing where necessary, appropriate professional responses
- To manage all opportunity related files in SharePoint and BidVault
- To coordinate all bid, tender and opportunity related activity, including but not limited to:
- Downloading all documents
- Scheduling response timetables
- Creating workplans
- Synthesizing key documents (specification mainly)
- Creating checklists for uploads
- Ensuring all associated documents are correctly prepared
- Managing all diagram requests and insertions
- Formatting final drafts
- Proofreading final drafts
- Checking final drafts against core deliverables and marking schedules
- Ensuring compliance of the submission
- Submission of all documents on the correct portal at least 1 working day prior to deadline
- Post submission activities including synthesis of feedback
- Portal management
- General administrative duties as requested by members of the team.
Is this role for you?
If you are and would like to be part of an innovative and ambitious team, we would very much like to hear from you.
You should have an outstanding record, excellent communication skills, and a focus on detail and quality.
We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.
Closing date: September 26, 2025 5:00 pm